Regulatory Compliance and Documentation

Adherence to Standards

  • Ontario Regulation 406/19 made under the Environmental Protection Act for On-Site and Excess Soil Management. 
  • Excess Soil Quality Standards outlined in the “Rules for Soil Management and Excess Soil Quality Standards.” 
  • Best management practices as recommended by the Ministry of the Environment, Conservation and Parks (MECP).
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Record-Keeping

We maintain detailed records for all aspects of our projects. Our documentation process includes: 

  • Source information, quality test results, and transportation details for all imported materials. 
  • Daily tracking and reporting of soil movements, including volume and placement location. 
  • Retention of all records for at least two years, as required by regulatory standards.
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Environmental Assessments

We conduct thorough environmental assessments to understand the site conditions and identify any potential contaminants. This includes: 

  • Phase 1 Environmental Site Assessments. 
  • Laboratory analysis of soil samples for contaminants such as petroleum hydrocarbons (PHCs), volatile organic compounds (VOCs), and metals. 

 

 

 

Soil Tracking System

We use advanced software tools, such as SoilFLo, to track soil movements. This system ensures: 

  • Accurate documentation of soil loading, transportation, and placement. 
  • Real-time tracking of soil quality and compliance with regulatory standards. 
  • Secure storage and easy retrieval of all project-related documentation.

 

 

Contingency Measures

 We have established protocols for managing unexpected issues. This includes: 

  • Immediate rejection and isolation of contaminated materials. 
  • Incident reporting and detailed documentation of any non-compliance events.

 

 

 

Audit & Reporting

Regular audits and reports are conducted to ensure ongoing compliance. This includes: 

  • Scheduled audits to verify that all procedures are being followed correctly. 
  • Detailed reports on soil quality, transportation, and any incidents of non-compliance. 

 

 

Quality Control

We implement rigorous quality control measures to ensure that all materials meet the required specifications. This includes: 

  • Reviewing documentation from potential source sites. 
  • Conducting visual inspections and testing of imported soil. 
  • Confirmatory audit sampling to verify compliance with quality standards. 
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Qualification

 

Our team includes qualified professionals who oversee every project phase, ensuring all regulatory requirements are met. Continuous training keeps our team up-to-date with the latest regulations and best practices.

 

 

 

 

 

 

Contact Us

If you have any questions about our compliance and documentation practices or need more information about our services, please contact us. We are here to ensure your project is a success, from start to finish.